We are currently recruiting for an Administration Assistant for our busy Leeds branch.
Duties will include:
Maintain and update internal and external databases and manual filing systems ensuring accuracy and good housekeeping at all times.
Create spreadsheets as requested by Administration Supervisor and ensure the data input into the spreadsheets is accurate.
Update system with ‘actual’ data on a daily basis from installation reports ensuring accuracy at all times.
Work with the Office Manager/Supervisor in the provision of an administrative service i.e. typing letters, producing mail merges, typing reports, supporting key business functions to ensure depot targets and objectives are met.
Reporting to the Administration Manager/Supervisor, the post holder will be responsible for the provision of an efficient and effective administration support for the business unit.
In line with depot productivity targets and installer objectives, electronically programme work in a manner which enables required measures to be installed each day and budgeted revenues are achieved as a minimum.
Confirm telephone appointments from Internal and External Surveyors who are onsite with the customer to confirm the booking at the time of survey.
Once jobs are assigned to the depot, ensure customers are contacted promptly and arrange an installation date. Maintain the database and ensure it is kept up to date with low awaiting planning figures to enhance customer journey.
Priorities programming of works through effective management of timeline reports and portals to ensure jobs are completed inline with timeline targets and run job reports regularly to ensure targets are on track.
The successful candidate should possess the following skills:
A minimum of two years administrative experience
Word processing skills
Excellent communication skills, both written and verbal
Ability to work in a multi task environment
Excellent attention to detail skills
Ability to work on own initiative
Ability to encompass the Company Values
Ability to work with figures and interpret data
Experience of using a database package/in-house computer systems
Excellent time management and organisation skills, with the ability to work under pressure
To apply for this position, please email a copy of your CV and covering letter to Simon Collings, Branch Manager at firstname.lastname@example.org.